2015 Information–Aug. 17-21

Mission Statement
The Bay View Week of Handbells exists to give advanced ringers an opportunity to prepare a concert to be performed at a high professional level.

About
Bay View Week of Handbells was established in 1978 at Bay View Music Conservatory by Dr. Donald E. Allured. He inspired hundreds of handbell musicians who made the pilgrimage  to Bay View, instilling in them the highest standards of musicianship that is a hallmark of the annual Week of Handbells Concert. Until his death in 2011 Don was an integral part of Week of Handbells and left a legacy of excellence in handbell musicianship.

Carl Wiltse attended the first Bay View Handbell Workshop led by Don and has been a part of the event every year. In 2001 Carl received the Donald E.Allured Composition Award to write Creator of the Light. In 2002 Carl took over the directorial duties and continues to challenge handbell musicians to reach the highest standards of musicianship as the current Director of the Bay View Week of Handbells.  Carl currently resides in Scotland and has over 100 handbell and choral arrangements and original compositions in publication. He is the conductor of the Newton Stewart Singers in Wigtownshire, Scotland and Director of Handbells at The Scottish Episcopal Church of St. John the Evangelist in Dumfries, Scotland. He is a member of the American Society of Composers, Authors and Publishers, Handbell Musicians of America, The Handbell Ringers of Great Britain, the Royal School of Church Music and the Association of British Choral Directors.

Through their leadership, Bay View Week of Handbells has become a destination for handbell ringers from throughout the world to attend a five day handbell workshop located in northern Michigan along the picturesque shores of Lake Michigan. The first rehearsal is on Monday followed by a concert on Thursday evening and ends with a goodbye breakfast on Friday morning. Week of Handbells is demanding but musicians will find plenty of time to catch up with old friends, relax in the beautiful towns of Petoskey and Harbor Springs, take a drive through the Tunnel of Trees or visit unique Mackinac Island and enjoy a buggy ride.

Allured Composition Fund
Each year money is collected for the Allured Composition Fund which is unique to Bay View Week of Handbells.  Funds are used solely for commissioning original handbell music that exemplifies the standards, quality, and expectations that Dr. Don Allured would look for in an original composition.  You will receive an envelope in your packet when you register.  You may put your generous contribution in the envelope at any time during the week and then place the envelope in the designated basket.  Cash, checks, and credit cards are accepted (checks and credit cards are tax deductible).  Please make your checks out to the Handbell Musicians of America, Inc. and write Allured Fund in the memo section.  Each year we try to set a record to out-give the amount received the year before.  A warm, heartfelt THANK YOU to the Allured Composition Fund Committee for overseeing this project.  What a special way to remember Don Allured!  If you aren’t able to attend Week of Handbells you can still participate.  Just go to this link and donate online:  http://handbellmusicians.org/grants-giving/giving/funds/

Registration
Registrations will be accepted at a specific time (posted on this website), Eastern Time Zone, on January 1.  If you register before that time your registration WILL BE NULL AND VOID.  You should consider registering as soon as possible. In order to keep the focus on exceptional music, the Bayview Week of Handbells event is limited to the first 104 applicants who submit a completed application with payment. Ringers are assigned positions in choirs, using ten sets of bells and chimes ranging from four to eight octaves. These positions are filled based on availability, so register early to help improve the likelihood that you get your first position choice. We often start placing people onto the waiting list within two weeks of registration opening.

Did we mention you should consider registering early?

Rehearsals
To meet our goal of helping handbell musicians reach the highest level of musicianship, you will be required to participate in about 25 hours of rehearsals beginning Monday. Rehearsals are held in John M. Hall Auditorium on the grounds of Bay View Association where the concert will be held on Thursday evening.

The purpose of the rehearsals at Week of Handbells is not to learn the music. It is a time to bring together and unify over 100 ringers and the director to produce a concert at the highest standards of musicianship. Please be well practiced and acquainted with the music PRIOR to your arrival. Thank you for taking the time to practice honoring the tradition and reputation of Week of Handbells. Here are some expectations:

Expectations

  • You should be able to stand at your position for several hours on multiple occasions over the four days.
  • Purchase, prepare and practice the music until you can play the music AT TEMPO prior to your arrival.
  • Play the music AT TEMPO at the first rehearsal on Monday.
  • Memorize short passages of music in order to better watch the director and make page turns.
  • Be able to watch the Director for long periods of time while correctly placing bells and not losing your place.
  • Perform all handbell and chime ringing techniques applicable to your assigned position (i.e. 4-in-hand is not required; Shelley-ringing is required for some high bell positions.
  • Perform a music repertoire from level 4 to level 6.


Concert
A public concert will be presented Thursday, August 20, 2015 at 8:00 PM in the John M. Hall Auditorium, 1715 Encampment Ave., Petoskey, Michigan. This is a free concert to the public. An offering is taken to benefit the Bay View Association Music Scholarship Fund. The performance will be professionally recorded by Pierpont Productions. Recordings of the concert may be ordered by calling Pierpont Productions at 231-347-4488 or filling out the order envelope available on the day of the concert.

Concert Attire
Please come with your concert wear (not business casual) which is BLACK. Please do not wear a dark gray, navy or faded black.

  • Men: BLACK long sleeved button down dress shirt with BLACK dress pants, BLACK belt, BLACK socks, BLACK shoes. Women: BLACK top with three quarter length sleeve or longer, BLACK pants (no jeans) or skirt, BLACK shoes. Please no glittery or dangly necklaces or earrings.
  • All Ringers: WHITE gloves.

Fees
Registration Fee – $200 which includes the Monday evening Welcome Dinner at the Bay View Inn.  Dorm Fee – $190 which includes meals from Tuesday morning breakfast through Thursday evening dinner.  There are no deposit options available–full fees will be charged at the time of registration.

Music
You are responsible to purchase any music needed to participate in this event (or borrow original copies).  Photo copies are not permitted on the rehearsal floor.

Housing
You are responsible for securing your own housing.  Petoskey’s tourist season is in full swing during this time of year so PLEASE secure your reservations early.

Ruth Crist Hall
The best value in Petoskey is to sign up for our on-site housing. Located in historic Ruth Crist Hall (located on Terrace Avenue, Block 45) it’s a short walk to rehearsals. Meals are included from Tuesday breakfast through Thursday evening supper with an optional Friday box lunch which is only available to dorm residents. This package is available for only $190.00 which is less than a nights stay in many of the local inns and hotels. However, openings are limited to the first 40 paid registrants.

How can we offer such a value?  First, the Bay View Association is kind enough to allow us to utilize this valuable resource which we are passing on to you. Second, it’s a dormitory. That means to make the most of this opportunity you should temper your expectations. We will do everything we can to make your stay pleasant and comfortable but you should not expect evening turndown service and chocolates on the pillows. What you can expect is a clean room, good food and great company with your fellow musicians.  If you are still interested in on-site housing the please read all of the following information.

While northern Michigan typically enjoys an average daytime temperature in the mid 70’s to low 80’s it does sometimes get hot and Crist Hall is not air-conditioned.  Registrants staying in Crist Hall are asked to bring twin bed sheets, pillowcases, and towels (remember, it’s a dorm). Please be aware that some beds are bunked–single beds are not guaranteed (even if specifically requested). Check-in time is Monday AFTERNOON, August 17 at 4:30pm (or whenever the first rehearsal is finished). If you plan on arriving on Sunday, you will need to secure your own housing for Sunday evening.  There are no meal-only plans available.

The dorms are not for everyone and that’s why many musicians use the fine hotels, inns and rental properties available in the area. But, if the incredible value of the dorms still sounds like the option for you, then you should sign up immediately as space is limited to the first 40 reservations and they fill up even faster than registration for the event.

Cottage Rentals in Bay View Association
Contact McCune-Smith Real Estate in Petoskey (231) 347-3202, Tom Erhart, owner; or Graham Real Estate – Cathy Meyer (231)-347-5181, cathymeyer@grahamre.com

Inns and Hotels
There are many fine hotels, inns and bed and breakfasts located in the area. Please check with a travel agency, the Petoskey Chamber of Commerce (www.Petoskey.com) or your favorite travel website.

Transportation
Well, now that you’ve made the commitment, sent in your registration, and paid the fee, how do you get here? You can get here by car. You can fly or bring a boat into the marina. There is even a bike trail into town! With all these options we think its best for you to decide what works best for you. Take a look at the map and start making your plans. But remember, they’re YOUR plans and all registrants must secure their own travel arrangements.

Refund Policy
We know that plans change, life happens! Please take careful note of the refund policy.  Refund of deposit money will be paid out on the following schedule:
Prior to March 1, 2015:   100% of all monies paid will be refunded.
March 1 through June 1:  50% of all monies will be refunded.
After June 1:   NO refunds will be given unless an extreme emergency occurs.

Bay View Week of Handbells Highlights
Let’s recap all the fun things that you’ll enjoy as a Ringer:

  • First you’ll be a part of one of the most amazing Handbell events in North America. Your attendance not only benefits you and your skills, it also helps two worthy musical scholarship funds (Allured Composition Fund, Bay View Association Music Scholarship Fund).
  • Monday night’s Get-Acquainted dinner held at the historic Bay View Inn on the Little Traverse Bay is included with your registration fee (guests are extra–depending on current market prices–payable at the door and reservations are required). Here you’ll meet new friends and reconnect with old friends. The food is delicious and it’s a great way to kick off the week.
  • Lynn Young of B&Y Music Company will bring thousands of dollars worth of handbell music in quantity from which registrants and visitors may purchase a year’s repertoire.  Music may be charged to any church, school, or individual.  B&Y also has available for purchase gloves, notebooks, polish, and CD’s of top-notch ringing groups.
  • Shopping in nearby Petoskey or Harbor Springs, driving about 30 minutes to catch a ferry to Mackinac Island, taking a swim in Little Traverse Bay, bicycling along the Little Traverse Wheelway or anything else that piques your interest.
  • Friday morning join us for an optional breakfast at 9:00am at the Bay View Inn to view the concert video draft recorded by Pierpont Productions.  A relaxing time to say goodbye to new and old friends.  Cost is at your expense ($13.00/person, reservations required).  Sorry, you must purchase breakfast to view the video.


Any questions?  Please contact Luanne Barnes at weekofhandbells [at] gmail.com or 616-485-9628

Bay View Association:  www.bayviewassociation.org

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